Rotary Liability Insurance for Clubs and Districts

U.S. Rotary club and district liability insurance program

Active U.S. Rotary clubs and districts and Rotaract clubs are provided with general liability (“GL”) and directors & officers/employment practices liability (“D&O/EPL”) insurance through the U.S. Rotary Club and District Liability Insurance Program (“Program”). The Program is financed by insurance assessments collected from U.S. members.

To report an incident or claim, please email .

To obtain a certificate of insurance, insurance policies and summaries, loss prevention strategies, and more, please visit the insurance broker’s website, .

The U.S. Rotary Insurance Portal can be accessed with a username and password that have been emailed to your club and district officers through annual insurance e-mailings or you can contact .

If you have questions regarding coverage, please contact the Rotary insurance broker, the Hylant Group:

email: Phone: 419-259-2710
Insurance Portal Website:

Contracts may not be the first thing you think of when planning an event, but written agreements are an important part of event planning.  See the Insurance Portal for more information including:

  • Contract Best Practices – Loss Prevention Strategies – such as reviewing all contracts before signing, negotiating unfavorable terms, and more best practices.
  • Indemnification – how to protect your club and members.
  • Insurance Requirements – what insurance should a vendor carry and what to look for in an insurance provision.
  • How to issue a Certificate of Insurance video is available on the portal.
  • Watch for the new video ”How Agreements Make Events Shine” to be posted soon on the Insurance Portal.

Volunteers:

  • Provide training for volunteers and verify that volunteers understand their roles.
  • Ensure volunteers have appropriate equipment (e.g., reflective vests for roadside cleanups).
  • See Loss Prevention Strategies on the Insurance Portal for more resources.
  • Advise volunteers and members they should carry their own health insurance. The U.S. Club Program does not provide accident insurance for members and volunteers who are injured while working on behalf of your club.
  • Consult with a licensed insurance professional if your club would like to purchase accident insurance for your event.

Waiver and Release Agreement:

  • Require when participants and volunteers are actively involved in the event (e.g. walk, run, road clean-up). This helps protect your club in case of injury or property damage. The waiver should inform participants and volunteers of the risks associated with the event and release your club, foundation, and any other organizing parties from liability.
  • A legal professional can assist with drafting your waiver.
  • A sample waiver is available on the Insurance Portal. Refer to Loss Prevention Strategies.

Liquor Liability:

  • The U.S. Club Program provides liquor liability insurance, however,
  • If a liquor license is required, your Rotary club must have that license in place before your event.
  • Apply early to allow time for review and any necessary revisions – especially those clubs in Iowa.

For more information and additional recommendations, please visit the Loss Prevention Strategies section on the Insurance Portal.

Insurance FAQs (with login instructions):

2024-25 Rotary Insurance FAQ PDF (255kb)

Grant Travel Insurance

Rotary grant-funded travelers are responsible for purchasing their own travel insurance. Rotary International does not offer travel insurance. Learn more about .

If your grant includes international travel, we recommend purchasing travel insurance with the following coverage and benefits:

  • Medical coverage: $500,000 recommended limit
  • Medical evacuation: full cost
  • Repatriation of remains: full cost
  • Door-to-door coverage: insurance should cover you from the time you leave home until your return
  • 24-hour travel assistance: global assistance in travel emergencies (both medical and nonmedical)

Cultural Insurance Services International (CISI) has a travel insurance policy that provides the above coverages. Information is available on .

Grant-funded scholars also need to comply with the insurance requirements of the educational institution they plan to attend and any requirements of the host country.

For information, contact .

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