Effective Rotary club administration involves organizing people and resources to achieve common goals. Clubs must operate efficiently to provide service to the community, attract and retain members, and develop leaders for the club, district, and Rotary International.
In most Rotary clubs, administrative responsibilities include:
- Planning and organizing weekly meetings and programs
- Promoting fellowship among club members
- Keeping members informed through a club newsletter or Web site
- Collecting dues
- Maintaining club membership lists and reporting to Rotary International
- Tracking club attendance
The Standard Rotary Club Constitution outlines administrative requirements that every club must satisfy. The Recommended Rotary Club Bylaws, which can be tailored to suit each club’s needs, also includes administrative procedures. The Club Planning page has more resources.
Club Administration Downloads
Club Administration
Club Administration Committee Chair (40 KB)- Club Administration Committee Manual (1532 KB)
- Club Committee Structure (53 KB)
Club President
- Club President Manual (5373 KB)
Club Secretary
- Preparing to be a Club Secretary (36 KB)
- Club Secretary Job Description (105 KB)
- Club Secretary Manual (2016 to 2019) 229en.pdf (3453 KB) – latest edition (as of 2023)
- Club Secretary Duties Presentation 2021 PDF (1240 KB)
- Club Secretary Hand off Checklist-2019 (318 KB)
Club Treasurer
- Club Treasurer Manual (5814 KB)
- Rotary Clubs and the IRS – Frequently Asked Questions (197 KB)
Club Public Image
- Club Public Image Chair (41 KB)
- Club Public Image Committee Manual (1443 KB)
Rotary Foundation
Club Membership
- Club Membership Committee Chair (40 KB)
- Club Membership Committee Manual (1594 KB)
Vocational Service
- Introduction to Vocational Service (319 KB)
Service Projects
- Club Service Projects Committee Chair (43 KB)
- Club Service Projects Committee Manual (1599 KB)
Miscellaneous
- District 5320 Introduction Protocols (55 KB)
Effective Board Meetings (114 KB)
Member Termination Letter Samples (29 KB)- New Rotary Club Application (Form 808A) (125 KB)
- Rotary Weapons Policy Code Amendments (51 KB)
- California Guide for Charities (1775 KB)
- Club Merger Application (53 KB)
- Club Officer Installation Script (51 KB)
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